Protix B.V. (hereafter: “Protix” or “we”), located at Industriestraat 3, 5107 NC Dongen, the Netherlands, is responsible for the processing of personal data as described in this privacy statement (hereafter: “Privacy Statement”). All personal data provided to Protix will be processed carefully and confidentially.

In this Privacy Statement, we describe the practices we follow to respect your privacy. The most recent version of this Privacy Statement can be found on the website of Protix and can be downloaded, printed and saved to your computer.

Applicability

This Privacy Statement is applicable to all personal data that is being collected and processed by Protix.

Changes to this Privacy Statement

Protix may change this Privacy Statement as needed. If changes to the Privacy Statement are made, please note that it may take up to 30 business days before new privacy practices are implemented. Check this page periodically if you would like to monitor changes.

What kind of data will be processed and why?

If you order publications, apply for a position or ask questions and/or make use of other services (hereinafter to be referred to jointly as ‘the Services’), you may be required to provide certain personal data and/or you may provide this personal data on your own initiative.

The personal data that we process includes:

• your name (including name prefix or title), the company you work for, your title or position and your relationship to a person;
• your postal address, email address and phone number(s);
• information from your visits to our website or in relation to communications we send to you electronically;
• information you provide to us for the purposes of attending meetings and events, including access and dietary requirements;
• identification and background information provided by you or collected as part of our business acceptance processes;
• any other information relating to you which you may provide to us.

Protix will use this personal data for the purpose of:

• making the Protix website available to its users;
• making available to you and providing you with the Services;
• optimizing Protix’ Services, whether provided via the Protix website or otherwise.

If you have submitted questions and/or comments by e-mail and/or requested other Services, Protix may use your personal data to contact you for the purpose of responding to those questions and/or comments and providing those Services. Protix processes your personal data therefore on the basis of:

preparing or carrying out an agreement with you;

the legitimate interest of Protix in order for the website to properly function and to provide the services.

Retention

Protix will not retain your personal data longer than is necessary for the purposes described above, unless this data is necessary for complying with a legal retention obligation. Protix is subject to several legal retention obligations, for example but not limited to legal retention obligations based the Dutch Civil Code.

Security

Protix has put appropriate technical and organizational measures in place in order to safeguard your personal data against loss or any form of unlawful use. Those persons who, on behalf of Protix, have access to your personal data, have a confidentiality obligation – including that prescribed by the applicable code of conduct and professional practice.

Disclosure

The nature of the internet in general and of the Protix website in particular means that your personal data might also be used outside of the European Union. To enable us to make available to you and provide you with the services referred to in this Privacy Statement, you will consent to the use of the personal data gathered on the Protix website and referred to in this Privacy Statement in countries outside of the European Union, and, where necessary, to the exchange of such data with other firms and/or service providers engaged by Protix. Protix has taken comprehensive technical and organizational measures to protect your personal data and will only disclose your personal data to third parties that align with the same standard of technical and organizational measures.

Other than as described above, Protix will not sell, distribute or make available your personal data to third parties outside of its own organization without your prior consent, unless obliged to do so under law, codes of conduct and professional practice or a court order.

In any case, Protix works to protect the confidentiality and security of information it obtains in the course of its business. Access to such information is limited and policies and procedures are in place, designed to safeguard the information from loss, misuse and improper disclosure.

Third Party Websites

Protix may include links to third party websites and these third parties or other parties present on these websites may gather information about you. Protix will not be responsible for the content of these websites or the actions of these third parties and other parties present on these websites. Protix recommends that you read their policies on the use of personal data.

On our website we use social media buttons, which redirect you to the various accounts of Protix on social media platforms. The buttons work because of pieces of code that come from the social media networks. Protix has no influence on this. If you want to know what the social media platforms do with your personal data, read the relevant privacy statement:

• X (previously Twitter)
• Youtube
• LinkedIn

Your rights

You have the right of information, access, rectification, data portability, addition and erasure of personal data, and the right to object against or restrict the processing of personal data (or withdraw an earlier given consent), as well as the right to stop unauthorized transfers of your personal information to a third party and, in some cases, to have personal data relating to your transferred to another organization. If you wish to make use of these rights, please contact us (info@protix.eu).

Information provided shall be initially free of charge. You can exercise these rights at reasonable intervals.

With regard to a request to erase personal data, it should be taken into account that Protix shall not comply with such request, if it is incompatible with any legal retention obligations of Protix.

If a request is allowed, Protix shall execute the decision to correct, amend, erase and/or transport the personal data as soon as possible.

In the event of concerns about the handling of personal data, you also have the right to lodge a complaint with a local supervisory authority (in the Netherlands: Autoriteit Persoonsgegevens).

Cookie policy

A ‘cookie’ is a small unit of information which can be passed to your browser while you are on the Protix website. In some cases, Protix uses cookies to ensure that use of the Protix website is as efficient as possible. If you do not want Protix to use cookies with your browser, the settings on your browser can be changed so that the cookies are deactivated. If you do not allow the use of cookies and have deactivated the cookies or arranged to have the cookies deactivated, this may have consequences for the ease of use of the Protix website.

The Protix website automatically generates log files that register the use by you and other users of the Protix website. Protix maintains user data, such as source addresses of pages requested, IP (internet protocol) addresses and domain names, dates and times of page requests, links from other websites and other parameters in the URLs (universal resource locators). These log files and data will be used, on an anonymous basis, for statistical purposes and for improving the services offered via the Protix website.

Questions

If you have a question or a complaint on (the execution of) this Privacy Statement, please contact us  (info@protix.eu) or call +31 162 782 501. You can also send a letter to Protix B.V.